AI Receptionist — HVAC Contractors
Cadre answers every call, books emergency appointments, and dispatches your team — 24/7, without hiring anyone. Built for the chaos of peak season.
$49/mo total. No setup fee. No contracts. Cancel anytime.
The Problem
During peak season, HVAC contractors handle 15–30 calls a day. When your team is out in the field, every unanswered call is a homeowner already Googling your competitor.
A homeowner's AC dies at 8pm in July. They call you, get voicemail, and call the next HVAC company on Google. That job — worth $350–$1,200 — is gone in 90 seconds.
May through September, call volume spikes 3–5x. Your technicians are booked solid and can't answer. There's no extra staff to handle overflow. Revenue walks out the door.
Calls pile up. Callbacks get missed. Double-bookings happen. Customers who had to wait call a competitor next time. The admin mess costs you jobs you should have kept.
Nights and weekends are when HVAC systems fail hardest. Without someone to answer, you lose high-urgency, high-margin emergency dispatch jobs every single week.
How It Works
Cadre handles the entire intake flow — from the first ring to the technician assignment — in under 60 seconds, around the clock.
Cadre answers instantly — no hold music, no voicemail. The homeowner describes their issue (AC down, heat not working, emergency dispatch) and Cadre responds with your business-specific context.
Cadre captures the caller's name, address, equipment type, issue description, and preferred appointment window. Everything your dispatcher needs, logged automatically.
Cadre books the service call and sends an instant notification to your dispatch team with all job details. Your technician gets routed before the homeowner hangs up.
HVAC-Specific Features
Cadre isn't a generic chatbot. It's configured for your service area, your equipment brands, your pricing, and your seasonal schedule.
When an AC fails at midnight in August, Cadre answers, triages the situation, and dispatches your on-call technician immediately. No missed emergencies.
Whether you get 5 calls or 50 in a day, Cadre handles all of them simultaneously at the same $49/mo. No per-call fees, no overage charges.
Every booked appointment fires an instant notification to your dispatch team with address, equipment type, issue, and contact info. Ready to route.
Cadre knows your zip codes, response windows, and whether you take new customers or existing maintenance plan clients only. No out-of-area jobs booked by mistake.
Configure peak-season availability (May–September) and off-season schedules separately. Cadre books within your real availability — no double-bookings, no phantom slots.
Every conversation, every booked job, every dispatch note flows into one inbox. Your team reviews AI responses, jumps in on edge cases, and never loses a lead.
Cost Comparison
HVAC answering services charge per-call during your peak season — exactly when you can least afford it. Cadre is a flat $49/mo, unlimited calls, every month.
| Cadre AI | Answering Service | Full-Time Office Staff | |
|---|---|---|---|
| Monthly cost | $49/mo | $300–$500/mo | $3,000+/mo |
| Annual cost | $588/yr | $3,600–$6,000/yr | $36,000+/yr |
| After-hours coverage | 24/7/365 | 24/7 (generic scripts) | No |
| Emergency dispatch | Yes, instant notification | Message relay only | Only during business hours |
| Knows your service area | Yes, fully configured | Generic scripts | Yes (after training) |
| Peak season overflow | Unlimited, no extra cost | Per-minute/per-call charges | Bottleneck |
| Setup time | 5 minutes | 1–2 weeks | 2–4 weeks onboarding |
During peak season, that's $8,000–$30,000 in lost revenue per summer. See exactly what your missed calls are costing you with our free calculator — HVAC values pre-loaded.
Calculate My Missed Revenue →FAQ
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Every call you miss this summer is revenue in a competitor's pocket. Get Cadre running in 5 minutes.
Start for $49/mo →